Lease Management System

Accurately plan, track, manage, and maintain

Lease Management System

Lease Management System

Saratha lease administration system forms the backbone of the commercial billing process,
which accommodates simplicity in lease management processes and more. The automated leasing
workflow allows lease administrators to set up terms of complicated industrial, office, and retail
leases and amendments, while reviewers can compare the abstract to the actual legal
documentation before activation. All lease modifications such as expansion, contraction, relocation,
extensions and renewals are stored with the lease details for easy drilldown and historical reference.

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Lease Management System

  • Accurately plan, track, manage, and maintain all aspects of leasing your Property and capitalasset and owned portfolios with this software.
  • Availability for lease can be viewed at a glance.
  • Status of possession vacant.
  • Lease Agreement data masters for creating multiple formats for lease.
  • Alerts of Lease Agreement expiry.
  • Renewal of Agreement easier than ever before, just select dates & proceed.
  • Extension of Agreement in an similarly easier fashion.
  • Auto mails generated & sent by system for agreement alerts to tenants & Owners.
  • Amenity / Asset Tracking.
  • Lease Invoices.
  • Electricity Bill distribution as per Regulatory Board rules & regulations.
  • Diesel Generators Bill distribution.
  • Data of Broadband, Telephone, courier charges are maintained and bills for the same are auto
    generated from the system.
  • Data of valet parking are maintained.
  • Visitor Management.
  • Building wise status reports can be generated in case of multiple buildings are available for lease.

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Key Features

Automated Lease Administration

Saratha lease administration system forms the backbone of the commercial billing process, which accommodates simplicity in lease management processes and more. The automated leasing workflow allows lease administrators to set up terms of complicated industrial, office, and retail leases and amendments, while reviewers can compare the abstract to the actual legal documentation before activation. All lease modifications such as expansion, contraction, relocation, extensions and renewals are stored with the lease details for easy drilldown and historical reference.

Automated Electricity Bill Usage Calculation

  • Tenants need electricity for running their business & the owner have to allocate separate connections for each tenant.
  • This challenge of billing every tenant the exact amount of electricity utilized is done through this software.
  • Reading of each sub meter is taken at a specified period & is entered in the software.
  • Starting units taken from the previous months entry comes automatically & the current reading is registered.
  • The readings correspond to the usage against the tenant to whom the sub meter is being allocated.
  • Bill generation logic is based on the same logic on which any electricity board charges the property owner.
  • Based on complex but one time formulation the electricity bill is generated for all the tenants in the property.
  • Format of the bill is same as original for better understanding.

Streamlined Recoveries

Recovery Process goes automated. You can configure the varying management fees, Broadband, Electricity, Generator Usage charges, Telephone Charges for the terms defined in the lease. Set different calculations for each different tenants eliminating the daunting job of reconciling all variables and compile an accurate accounting of what your tenants owe. The billing results are invoiced to your tenant in an easy-to-understand format that helps reduce tenant billing disputes and increase cash flow.

Auto Notifications

Critical dates, tasks, and notifications are an integral part of the lease management system. Dates and tasks are integrated into the user’s dashboard, so that important deadlines are never missed. You can automate tasks or email notifications based on dates you define, including Lease expirations, Agreement renewals, Asset maintenance, Recoveries, etc.

Asset / Amenity Management

Create, Track & Maintain assets required to run the facility from the software. Get Asset Valuation reports & Repairing Maintenance cost of each asset in the property. Tracks Suppliers & Maintenance Providers for servicing assets. Know warranty & guarantee periods to avail free service benefits & replacements if required. Set asset locations, Transfer assets from one property to another & track locations.

Bill by Usage

Facilities in the properties like Electricity, Backup generators, Telephone Lines, Broadband connectivity are a must, but are trick to be billed. Set parameters based on usage fro each tenants. Software tracks the usage, maintains records & Bills it in a easy to understand manner for you.

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About Us

We are curious, fearless, creative, and motivated perfectionists who see an opportunity to define the creative communication landscape in Pune, India and beyond.

our location

  • 12, Laxmi Nagar, Chinchwad
  • +91 9371110731
  • +91 7218631978
  • info@sarathatech.com

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